You should provide the following documents, preceded by a table of contents showing the list of documents in the PDF, point by point, in the following order:
Personal data
1. Copy of a valid passport or identity card proving the nationality indicated in the application form.
Education
2. Copies of all university degrees indicated in the application form and/or transcripts from the relevant university (i.e. list of subjects studied each year).
3. Copies of certifications/licenses obtained, as indicated in the application form, if applicable (eg. IT certifications, TOGAF, ITIL, Bar exams, CPA, CFA...). In order to be taken into account, the certificate must clearly state that the holder has passed the exam. Simply attending the course does not suffice and participation certificates are not considered. Please do not indicate seminars, training courses or language certificates.
Professional experience
4. Copies of evidence of all declared work experience in the home country, as indicated in the application form, if applicable.
This may include:
- Letters of reference from an employer, which must be headed/duly signed, dated and clearly indicate the period of work
- Contracts that clearly state the period of work
- Pay slips which clearly state the period of work (please present first and last payslip)
- Tax declarations are accepted also for freelancers provided that they cover the period in question and the employer is clearly identified
- Invoices provided that they cover the period in question and the employer is clearly identified.
International experience
5. Copies of evidence of all international experience indicated in the application form, if applicable.
Work experience may include:
- Letters of reference from an employer, which must be headed or duly signed, dated and clearly indicate the period of work
- Contracts that clearly state the period of work
- Pay slips which clearly state the period of work (please present first and last payslip).
Note: E-mails are not accepted as evidence unless they contain a valid on-line signature.
Experience of mobility abroad may include:
- Copies of diplomas obtained abroad
- Erasmus certificates
- Certificates from study exchange programmes
- Certificates of volunteer work
- Pay slips which clearly stating the period of work (please present first and last payslip).
Note: E-mails are not accepted as evidence unless they contain a valid on-line signature.
The dates in the application form and the supporting documents must match (any mismatch even small will lead to exclusion). You should declare international studies both in the education part and in the international experience part of the application form.
International work experience should be declared only under international experience.
Languages
6. ADMINISTRATIVE TRAINEESHIP: Evidence of language skills declared in the application form.
You can prove your proficiency in a language by one of the following means:
- Certificates of language courses clearly indicating the level of knowledge achieved issued by:
- language centres such as Instituto Cervantes, Alliance française, Goethe Institut, etc.
- state-recognised language schools issuing certified attestations and that make a clear correspondence to CERF.
- Certificate of attendance of a superior level can count as proof of the immediately inferior level. Example: Certificate of attendance of a C1 level can be accepted as proof of a B2 level.
- University course: BA or MA taught wholly or partly in the language declared:
- A degree wholly taught in the declared language allows a declaration of a C2 level
- A degree partially taught in the declared language, i.e. corresponding to at least half of the credits needed to obtain the degree (this must be clear from the transcripts: the teaching must be given and the examinations taken and passed in the said language) allows a declaration of a C1 level.
- Certificates of bilingual education at secondary level issued by European Schools, international highschools, etc. allow a declaration of a C1 level.
- Secondary level of education entirely concluded in a certain language corresponds to a C2 level.
- Mother tongues are also considered a 'very good knowledge'. However, no points are awarded for mother tongues and you don't have to substantiate them either.
7. TRANSLATION TRAINEESHIP: Evidence of language skills declared in the application form.
You can prove your proficiency in a language by one of the following means:
- Certificates of language courses clearly indicating the level of knowledge achieved issued by:
- language centres such as Instituto Cervantes, Alliance française, Goethe Institut, etc.
- state-recognised language schools issuing certified attestations and that make a clear correspondence to CERF.
- Certificate of attendance of a superior level can count as proof of the immediately inferior level. Example: Certificate of attendance of a C1 level can be accepted as proof of a B2 level.
- University course: BA or MA taught wholly or partly in the language declared:
- A degree wholly taught in the declared language allows a declaration of a C2 level
- A degree partially taught in the declared language, i.e. corresponding to at least half of the credits needed to obtain the degree (this must be clear from the transcripts: the teaching must be given and the examinations taken and passed in the said language) allows a declaration of a C1 level.
- University degrees/diplomas/transcripts in the field of linguistics/translation count as a proof at level C1 provided such documents state the specific language(s) studied.
- Certificates of bilingual education at secondary level issued by European Schools, international highschools, etc. allow a declaration of a C1 level.
- Secondary level of education entirely concluded in a certain language corresponds to a C2 level.
- Mother tongues are also considered a 'very good knowledge'. However, no points are awarded for mother tongues and you don't have to substantiate them either.
You can prove your proficiency in a language by one of the following means:
- Certificates of language courses clearly indicating the level of knowledge achieved issued by:
- language centres such as Instituto Cervantes, Alliance française, Goethe Institut, etc.
- state-recognised language schools issuing certified certificates and that make a clear correspondence to CEFR (Common European Framework of Reference for Languages).
- Certificate of attendance of a superior level can count as proof of the immediately inferior level. Example: Certificate of attendance of a C1 level can be accepted as proof of a B2 level.
- University course: BA or MA taught wholly or partly in the language declared:
- A degree wholly taught in the declared language allows a declaration of a C2 level
- A degree partially taught in the declared language, i.e. corresponding to at least half of the credits needed to obtain the degree (this must be clear from the transcripts: the classes and the examinations must be taken and passed in the declared language) allows a declaration of a C1 level.
- Certificates of bilingual education at secondary level issued by European Schools, international highschools, etc. allow a declaration of a C1 level.
- Secondary level of education entirely concluded in a certain language corresponds to a C2 level.
- International Legal English Certificate (ILEC).
- Certificate in teaching English to speakers of other languages (CELTA).
- Mother tongues are also considered a 'very good knowledge'. However, no points are awarded for mother tongues and you don't have to substantiate them either.
- Non-EU languages: no level required and no supporting documents required.
You can prove your B level in a language by one of the following means:
- Language certificate indicating a B level, including certificates delivered by universities provided that they clearly indicate the level attained.
- University or secondary school transcripts proving that the language courses were taken and passed in the declared language level. The level of knowledge achieved needs to be clearly indicated.
A level does not need to be proved.
No. The OLS is not certified proof and is therefore not accepted as such. However, we accept online tests organised by official institutions when the identity of the candidate is clearly identified.
Yes, you can declare all your mother tongues in the application form without the need to provide supporting evidence.
Please note that you do not receive points for mother tongues at the assessment phase.
No, if your language certificate is expired this will not be accepted.
Please submit a new certificate or one without an expiry date.
First source language: English, French or German at C1/C2 level or mother tongue.
Second source language: at least B2 or mother tongue but depending on the specific needs of the language department in question, a higher level may be required.
A levels and mother tongues do not need to be substantiated.
No. Living abroad is not equal to being proficient in a given language.